Professional Google Workspace Administrator

Professional Google Workspace Administrator practice questions, page 4 of 6, with answer review and explanations.

Question 16

Your Finance team has to share quarterly financial reports in Sheets with an external auditor. The external company is not a Workspace customer and allows employees to access public sites such as Gmail and Facebook. How can you provide the ability to securely share content to collaborators that do not have a Google Workspace or consumer (Gmail) account?

  1. Allow external sharing with the auditor using the ‘Trusted Domains’ feature.
  2. Enable the ‘Visitor Sharing’ feature, and demonstrate it to the Finance team.
  3. Use the ‘Publish’ feature in the Sheets editor to share the contents externally.
  4. Attach the Sheet file to an email message, and send to the external auditor.

Question 17

Your organization has noticed several incidents of accidental oversharing inside the organization. Specifically, several users have shared sensitive Google Drive items with the entire organization by clicking ‘anyone in this group with this link can view’. You have been asked by senior management to help users share more appropriately and also to prevent accidental oversharing to the entire organization. How would you best accomplish this?

  1. Create groups, add users accordingly, and educate users on how to share to specific groups of people.
  2. Disable sharing to the entire organization so that users must consciously add every person who needs access.
  3. Determine sharing boundaries for users that work with sensitive information, and then implement target audiences.
  4. Temporarily disable the Google Drive service for individuals who continually overshare.

Question 18

You are a Workspace Administrator with a mix of Business Starter and Standard Licenses for your users. A Business Starter User in your domain mentions that they are running out of Drive Storage Quota. Without deleting data from Drive, what two actions can you take to alleviate the quota concerns for this user? (Choose two.)

  1. Add other users as “Editors” on the Drive object, thus spreading the storage quota debt between all of them.
  2. Manually export and back up the data locally, and delete the affected files from Drive to alleviate the debt.
  3. Make another user the “Owner” of the Drive objects, thus transferring the storage quota debt to them.
  4. Perform an API query for large storage drive objects, and delete them, thus alleviating the quota debt.
  5. Move the affected items to a Shared Drive. Shared Drives transfer ownership of the drive item to the domain itself, which alleviates the quota debt from that user.

Question 19

Your organization is preparing to deploy Workspace and will continue using your company’s existing identity provider for authentication and single sign-on (SSO). In order to migrate data from an external system, you were required to provision each user’s account in advance. Your IT team and select users (~5% of the organization) have been using Workspace for configuration and testing purposes. The remainder of the organization can technically access their accounts now, but the IT team wants to block their access until the migrations are complete. What should your organization do?

  1. Remove Google Workspace license to prevent users from accessing their accounts now.
  2. Suspend users that the organization does not wish to have access.
  3. Add the users to the OU with all services disabled.
  4. Use Context-Aware Access to simultaneously block access to all services for all users and allow access to all services for the allowed users.

Question 20

Your company has acquired a new company in Japan and wants to add all employees of the acquisition to your existing Google Workspace domain. The new company will retain its original domain for email addresses and, due to the very sensitive nature of its work, the new employees should not be visible in the global directory. However, they should be visible within each company's separate directory. What should you do to meet these requirements?

  1. Create a new Google Workspace domain isolated from the existing one, and create users in the new domain instead.
  2. Under Directory Settings > Contact sharing, disable the contact sharing option and wait for 24 hours to allow the settings to propagate before creating the new employee accounts.
  3. Redesign your OU organization to have 2 child OUs for each company directly under the root. In Directory Settings > Visibility Settings, define custom directories for each company, and set up Visibility according to the OU.
  4. Create one dynamic group for each company based on a custom attribute defining the company. In Directory Settings > Visibility Settings, define custom directories for each company, and set up Visibility according to the dynamic group.